DAVIS FOOD COOPERATIVE, INC.
BOARD OF DIRECTORS
MEETING MINUTES
May 2, 2011
Call to Order
The regular monthly meeting was called to order at 7:01 at the Davis Food Co-op Teaching Kitchen Conference Room, 537 G Street, Davis, California, by Desmond Jolly.
Roll Call:
Directors Present: Janie Booth, Julie Cross, Sam Citron, Theodora Consolacion, Stacie Hartung-Frerichs, Desmond Jolly, Steve Reynolds, Kevin Wolf, Frank Fox, Dina Biscotti
Directors Absent: Rebecca Hager
Staff Present: Kenna Krueger, Doug Walter, Eric Stromberg, Beth Tausczik
Guests Present: Adam Baillie, Kyle Trinosky, Mona Kamdjou, Tim Wood, Elin Kiølseth, Sarah Palmer, Ben Pearl
Roles:
Facilitator: Desmond Jolly
Time Keeper: Teddy Consolacion
Notetaker: Nathan Milos
The Secretary determined that notice of the meeting was duly provided as required by Bylaw Art. VIII §6(C), and that a quorum of Directors was present under Art. VIII §6(B).
Member Comments:
Dina: On April 11 I spoke with Rodney Robinson who said that the deli products containing canola oil are not labeled as containing GMOs.
Sam: Seeing as there are five young MBA students here, I assume it is not a coincidence, may I ask…
Desmond: They will explain their presence momentarily.
Review Ground Rules: Read by Nathan
Announcements:
Guest 1: Some of my colleagues and I are taking a Corporate Social Responsibility class. As part of our final grade, we’re doing a project on a local business. We chose the Co-op. We’re here to observe and see how things like the member comment segment works.
Guest 2: I am here to look at group dynamics and teams and how they work; we’re encouraged to meet with individual members afterwards, if anyone’s willing to talk to us afterwards. All the information stays confidential; it’s for our learning. We’d be happy to share our findings.
Julie: Lis has run a couple of test recipes for the Annual meeting, which are available to eat. Lis is wonderful. If you have not already talked to me about you and the annual meeting, I need to know who’s coming and what you’ll be eating.
Steve: Stacie completed her classes yesterday.
Stacie: I still have one final and one presentation.
Julie: I am sorry to say Rebecca has resigned from the board; she just doesn’t feel she can do the job justice telecommuting from Alaska.
Q&A with GM:
Stacie: I was wondering if you could give us an update of the charging for paper bags.
Eric: Overwhelmingly positive feedback. Comments have been that we should be charging more.
Kenna: I think we’re collecting 5 or 6 dollars a day. So, that is money we’ll be donating. It’s kind of a win-win-win situation. We’ll be reducing our costs, we’ll be donating money to Tree Davis, and it raises our customer’s consciousness.
Sam: It sounds like a lose-lose if it costs you to take money for bags.
Eric: It doesn’t cost anything.
Sam: It costs time.
Julie: We’re actually giving out fewer bags.
Eric: For the week of Picnic Day our alcohol sales were below average. We sold less alcohol than in prior years.
Steve: How much do five hundred bags cost?
Eric: A bag is 11 cents.
Sam: Why are we subsidizing bags at 6 cents? If bags cost us 11 cents, why are we letting them have it for 5 cents?
Eric: We used to give away bags for free. It’s a way to raise consciousness and we don’t want to set the bar so high as to anger customers.
Janie: Maybe we can make this an agenda item for our next meeting.
Kevin: I don’t think we should be discussing this level of detail unless we’re discussing it under an Ends statement. We let the GM make the decisions and we comment on whether we thought he did a good job.
Agenda Review
Amend Agenda by postponing 3.5 GP8 First Reading to June.
Julie: I want to add a motion to move Kevin into the vacated seat, and thank Rebecca for her service.
Julie moves to adopt agenda
Janie seconds
Approved unanimously
2.2
Julie moves that we accept the resignation of Rebecca Hager and appoint alternate Kevin Wolf to replace her for the rest of her term.
Sam Seconds
Approved unanimously
Julie moves to thank Rebecca for her service and award her the superworker discount for one year.
Steve seconds.
Approved unanimously
3.1 GP9 - Trusteeship and Relations to Members (revised)
Sam: Yes, I covered GP9 as written on page 4 of the packet. I generally, found compliance, with the exception of a couple of subparts. I had forgotten about Janie’s outlier; I have taken steps to alleviate that with emails sent out this afternoon. As far as I can see, I think we only have problems with GP9 F.1 and F.2 When I last looked the last notice from the board was from January, so I think there is a timeliness issue. Part two says the board will publish a quarterly report, and I haven’t been seeing that either. Therefore I find the policy non-compliant with respect to those two subparts. Perhaps we need to discuss and determine how we can effect compliance.
Janie: Do we want or need all of our contact information in The Vine.
Julie: I was going through our policy and what’s in your report is not what’s written in our policy.
Sam: All I can tell you is I looked at our board of directors section of our website and that’s what I cut and pasted from.
Julie: What I saw on the website was what I have in my hands in the October 2009 policy…
Stacie: …It’s also what’s printed in the survey.
Julie: Sub paragraph D…
Sam: Oh that section, that section is just paraphrased.
Stacie: She’s saying that phone numbers and addresses need not be published in The Vine; only some form of contact information is required.
Julie: I would like to add to our monitoring calendar reviewing paragraph D in July.
Sam: I might have a brief comment if no one else has one; it goes to privacy issues. Contacting directors could be filtered through a secretary. A PDF goes out to the entire world. Does anyone have privacy concerns?
Steve: I think the way we could partially do this is instead of the ampersand in an email, you could write [at].
Doug: I don’t know that webcrawlers can list something from a PDF, any listing on the website is written in Javascript. It’s slightly disguised. I was told by the web designers that that was still an effective bar for having emails harvested. The last report on this policy by Jack Young said exactly the same thing about F2; the board I think considered it, but didn’t change the policy and didn’t take action.
Desmond: Part C, while it’s 3.5 is marginal. It should raise some concern that that’s a marginal compliance.
Kevin: We don’t have any systematic way of gathering information. We did have a survey last year, which is why I didn’t rate it a 1. This year I was hoping we would do a survey of the Ends, but we failed to do that. We have no way to systematically determine our members’ values.
Julie: I don’t feel like we’ve resolved the problems on this policy; do we want to accept the report?
Motion: Stacie moves to accept report
Seconded Julie
In favor: Janie, Julie, Theodora, Stacie, Desmond, Steve, Kevin, Dina
Abstained: Sam
3.2 BGM2 - Delegation to GM
Janie: This was a pretty straightforward one. I emailed Nathan; all reports should have these three questions at the bottom.
Stacie: I want to know if we’re in compliance; you didn’t actually say.
Julie moves that we add the words in compliance and accept the report
Stacie seconded
Motion carries unanimously
3.3 BGM3 - Accountability of the GM
Teddy: So, this is BGM3. I find us in compliance. The way we’re rating, we’re either compliant or not, and the ratings tell us how well we’re complying. I haven’t heard anything from Eric to say we’ve been out of compliance.
Motion: Julie moved to accept report
Seconded Steve
Motion carried unanimously
3.4 GP6 - 2nd reading
Sam: I drafted this and Kevin revised it. I think that there are significant differences and I think we should discuss them and make an informed decision.
Janie: Are you saying that you are opposed to some changes Kevin made? Are those because of your legal background?
Sam: I’m not able to say what is because of a legal background and what isn’t. Some of the changes that were made get to relationships that weren’t defined previously. And they are fairly personal.
Kevin: I could give people an overview or have people send me comments via email.
Julie: There are some very vague terms in here. I’m fine with disclosure of fiscal interests, but when you start talking about close friendships, I’m concerned. Should we also ask about prior relationships that are not friendships? If you are an ex-employee of the Co-op should that be disclosed? Should you disclose if you are on the board to oust the GM? I’m worried about asking people about their motives. Before there is any voting on this, I’d like to have an attorney who is not on the board review this.
Janie: I think we could put an infinite number of relationships, but it feels a bit Big Brother-ish.
Staice: I wonder if we can just get suggestions from an attorney of what people use.
Sam: That’s what this attorney did; I lifted this from Yale’s disclosure form.
Kevin: Just because Yale doesn’t have something, doesn’t mean that we shouldn’t have it. I think we should know if someone is a past employee.
Steve: Do we want to allocate funds?
Desmond: I think this is important enough that we ought to send Sam and Kevin’s version.
Stacie: I think we could send both and give headers saying we’d like to include particular things.
Janie: I think we can do this by email.
Kevin: Do we need a motion to allocate funds?
Julie: Does it make more sense to frame our question and then hand it to an attorney?
Janie: I feel like we’ve barely discussed this.
Sam: I think it would be better to get a bit of the group mind before we send it to an attorney.
Break: 7:50 reconvene: 8:02
3.7 B4 – First Quarter Financials
Eric: This was the first quarter in which we experienced Trade Joe’s. The quarter ended 3.6 percent below prior year. The expenses and payroll budget were below average. YTD we’re about three percent below prior year. We budgeted 7 percent.
Stacie: Every time I read these reports, I wonder how food inflation figures in to these reports?
Eric: It’s really hard to figure that right now Stacie. There are different inflation factors for different commodities. The most direct comparison for us is not very direct, and it’s difficult to compare us to the supermarket market.
Janie: Jack would always say, “the margin is increasing at the same time.”
Eric: There are also other factors.
Stacie: Have we ever adjusted in the past?
Eric: Yes, when it was much easier. Fuel surcharges also factor into this.
Steve: Do we have records that would allow us to track food inflation?
Beth: We don’t retain the information on previous prices, so it would be difficult. And we only receive 60 percent of our price changes in electronic form.
Eric: The more meaningful measure is customer count and average sale. Customer count is actually leveling out with prior year.
Kenna: The first quarter is always our worst quarter. We are in fact spreading out 3 months of expenses over 11 weeks. I expect the net loss of $120,000 to be cut in half by the second quarter.
Steve: What was our budget loss?
Kenna: It was a profit of $30,000 or $40,000.
Janie: What about Grocery Outlet. Is it a nonentity? It’s so close by.
Eric: We haven’t seen any change.
Sam: Kenna, do you see this as a reflection of seasonal factors.
Kenna: It’s just a factor of spreading out over 11 weeks instead of 15
Motion: Stacie moved to accept the report
Seconded Dina
Motion carried unanimously
3.8 B5 – Investments
Eric: This is very straightforward.
Sam: This discusses investments of about $350,000. And looking at the last column, one of these investments is paying 6% quarterly. And others pay significantly less. I’ve never been one to chase dividends, without asking what’s the risk? But obviously there are opportunities to maximize returns of this portfolio. Also we have more than we need in a local financial institute that pays relatively little. Is there any comprehensive review of these investments? I wonder is this something we manage? Are we investing too little, too much?
Eric: The money we keep in our checking is of an amount that’s required for us to do business. The other part of keeping that money in Union bank is that if we keep a balance equal to our equipment loan principal we pay no interest. Historically we’ve not done much investment, because we need cash to do business.
Stacie moves to accept the report
Seconded Dina
Motion carried unanimously
3.9 B6 – Asset Protection
Eric: This focuses on physical assets and our reputation. We’re pretty well insured. We’re a single entity; we have what we’ve got and beyond that we don’t have corporate resources. Basically this is interruption insurance.
Stacie: Just to clarify. On part E, I think you have an extra zero.
Eric: Oh yeah.
Sam: {regarding part G} is the purchase of identity theft part of that?
Eric: No that’s separate. This is simply keeping back up copies of essential data.
Sam: Also I just wanted to let other directors know, I did have a discussion with Eric about the identity theft insurance we have. Basically, Eric reported to me that he had purchased the policy because he’d read in trade journals that there were more and more cases of these kinds of issues and he wanted to be sure that we were protected especially in light of the fact that to hire attorneys in a case like this could easily run into $100,000. Was the rate shopped around?
Eric: Our agent shops everywhere and we look at multiple policies.
Sam: How long has he been used by the Co-op to shop for insurance?
Eric: A number of years.
Kevin: Process issue: I think you’re going into too much detail on this.
Sam: I noticed in general, we’ve been adding more categories of insurance.
Kevin: It’s not our responsibility to deal with this.
Stacie: If you think the policy isn’t good enough maybe you need to ask if the board wants to act.
Sam: That’s why I asked if identity theft insurance was required by part G. We’re not flush with money. I don’t know if you’ve ever looked at insurance as a part of total prices. I would ask if our earthquake insurance covers us for an earthquake in Santa Rosa that breaks the Monticello dam in Berryessa and floods Davis? There is something called agency theory – it means be careful if you place too much trust in your agent.
Steve: It seems to me that the question raised under this policy is, “can we take more risk in tight margins?” My impression is that our members are conservative. I think this asset protection is in line with their values.
Julie: I just want to reinforce what Stacie said. There is nothing wrong with expressing concerns, but it needs to be put in the context of the policy.
Dina: Do we get reporting on how often the Co-op might be sued?
Stacie: Only by staff.
Julie: I’ll write myself an action item to look into that.
Eric: We’re not involved in any lawsuits at this time.
Sam: I thought the most salient and constructive part of my discussion with Eric was when he said that there might be scope in the future for NCGA to have room for things like identity theft insurance. If there isn’t such a policy, I think we should direct our manager to look into it.
Motion: Kevin moved to accept report
Seconded Julie
In Favor: Janie, Julie, Theodora, Stacie, Desmond, Steve, Kevin, Dina
Opposed: Sam
Motion carried
3.10 B7 – Emergency Management
Eric: I’ll pass on comments.
Motion: Stacie moved to accept
Seconded Dina
Motion carried unanimously
3.11 B9 – Member Relations
Eric: Primarily two parts, proper record keeping and informing members as to their membership. The Co-op is excellent in record keeping practices. We’re compliant and meticulous. In terms of communicating with members, we have a well-organized recruitment twice a year.
Stacie: You mention the member forms did not have the email line. Are we asking people for their email address?
Eric: We’re not asking people until we’re done with that batch.
Stacie: On H3, we talk about staff actively seeking trends. I wanted to confirm that the essence of that was being fulfilled even with cutbacks.
Eric: Absolutely.
Sam: This has some shades of other issues. In B9A we must maintain membership and other records as according to law. Have you read those sections?
Eric: Yes.
Sam: Did those sections say that social security records need to be kept?
Doug: It does not.
Eric: We have any number of members who have the same name, and it becomes quite challenging to make sure that we keep member share records actually.
Sam: Could we not mitigate some of this identity theft record, with another form of unique identifier?
Eric: We could not, because we are required to keep employees social security numbers.
Motion: Kevin moved to accept report
Seconded Teddy
Motion carried unanimously
3.12 B12 – Store and Food
Eric: This follows closely on the Ends reports. I know that this report was written with an eye to reduce duplication with the report you saw a month ago. We have attached our merchandising policy.
Stacie: Are you saying that we are in compliance?
Eric: Yes.
Stacie: Can we amend it to report compliance for each section?
Sam: I noted on page 5 you say the core shopper of the Co-op is a woman of the baby boomer generation approaching retirement. Our core shopper will be dead some day. You say also important are mothers of young children and college students. Now isn’t it important that we focus on mothers; that they not be an also ran.
Eric: Appendix A is a summary for our buyers. You might take the opportunity to go back and review our strategic plan; it talks about aging Boomers being a future concern.
Stacie: We got a full report on that.
Steve: I have thought about that Sam, and it is in the strategic plan. Given that Davis has restricted growth.
Sam: Why should this be a guide to the buyers?
Steve: That’s the market we’re in.
Kevin: This is in the marketing plan and the annual strategic plan. It’s not appropriate to take up this much time on issues we shouldn’t be dealing with.
Janie: Can I make a positive comment? It seems like members have adapted to the greater selection and there aren’t as many disgruntled members.
Beth: We are receiving fewer complaints than we did two and half years ago.
Desmond: I had a concern. I thought the second paragraph here which purports to be compliant doesn’t speak to what is in A.
Julie: I feel like it’s a reasonable interpretation. There was a lot of debate in our food end about affordability, that whether it’s in the policy or not has to reflect our local communities.
Stacie: I think actually it’s an issue with the policy. We have a Food End, and this one mimics that but isn’t written as I would like a Boundary policy to be written.
Janie: I sort of agree with you Desmond. But I look at the store and the message of the store is so clear to me.
Motion: Stacie moved to accept the report as amended to report compliance
Seconded Steve
In Favor: Janie, Julie, Theodora, Stacie, Sam, Steve, Kevin, Dina
Opposed: Desmond
Motion carried
3.13 B4 - 2nd reading
Janie: I have modified this based on comments. There was some discussion about the 5 years strategic plan, but we’re not dealing with that in this.
Julie: This was listed as a 2nd reading and 3rd reading. I’d be fine with adopting it tonight.
Kevin so moves
Julie: Second
Passes unanimously
Steve: We’re moving to February because we don’t see paying a patronage refund in the mid term, but when we were prepared to pay it again, I suggest moving back to the way we used to do it.
3.15 Motion(s): Adopt revised Ends Statements
Janie: This meeting I thought we were going to look at the revised Ends statements and hopefully vote to approve them, then there was discussion of whether we wanted Michael Healey to look at them.
Stacie: I missed it on the first review of the agenda, because it didn’t list the task force or my name. We did have the actual agenda item last month. It was a little confusing to me because I was joining by phone. It did sound like people were close to wanting to accept this, with a change that this was our interpretation of the cooperative principles. Healey suggested that instead of “we enrich our community”, “our community is enriched.” He thought he could put these in Ends language for an hours worth of work.
Julie: I’m kind of in favor of adopting them as they are.
Janie: I agree with Julie; he probably has great improvements, but I feel like we’re very close to accepting these.
Dina: I would like Michael Healey’s input. To feel like we fully achieved the goal I would like to use all resources.
Kevin: Eric, when do you guys need this for strategic planning?
Eric: If it were by June it would be okay.
Kevin: I say let’s vote on them and pass them; we can bring Michael Healey back next year.
Dina: We don’t have to accept Michael Healey’s suggestions.
Desmond: My philosophy is if it’s worth doing, it’s worth doing well.
Stacie: Let’s see if we can pass them tonight.
Janie: What if we let the task force decide?
Julie: I think we should decide as a board?
Kevin: I have a motion: let’s take it to Michael for an hour, and give as much time as needed on the June meeting to pass this.
Stacie: Seconds
Motion passes unanimously
Break: 9:02; reconvene 9:13
Julie: Kevin and Janie had to go to childcare emergencies; I move to excuse their absence from the meeting
Dina: second
Passes unanimously.
4.1 Annual Meeting update
Stacie: There are several things I need from you. One is that you all show up; it’s important as a director to be there. There will be a few emails going out, so you’ll start to see those. We’ll ask one person to be a room monitor. We would like to have a discussion about member input topics. What is something that another Co-op does that you like? Think about how you’d like to engage the membership. The last thing I’d like is visually representing data from the Co-op. What data would we like to represent? Typically, the president gives the board report, we’ve typically also limited the president from speaking if they’re running for reelection. Since both president and vice president are running, do we want someone else to speak?
Julie: I feel like while Janie speaking would not influence the outcome, it gives the appearance of bias and I think we should have Steve speak.
Frank: If she wants to do it, I think she ought to.
Steve: I think just in general it’s better to avoid the appearance.
Stacie: Any suggestions about the food?
Dina: I liked it, but I think it might be spicy for little kids.
Desmond: In terms of information to present to the membership are you thinking about information that would be included in Eric’s report?
Stacie: Yes. I think we might pick one piece of data representing each end.
Dina: Melanie’s going to write up where we’ve been donating to charity? Rain plans? We’re inside right?
Stacie: Melanie’s going to write a blub about several charities; we will be inside.
4.2 April/May linkage events discussion
Julie: The last linkage was bagging on Earth Day.
Stacie: I went above and beyond my duties, because one of the cashiers asked me to collect carts. Ernie met me and sent me back in. Baggers are quiet people. I would talk, but I thought it was interesting. I also noticed how variable the cashiers were. I was mostly noticing it around talking about charging for bags. I would say that 90% of the time they didn’t explain why they were charging for bags. The other thing is Trader Joe’s has really awesome bags. And shoppers would ask if I could use them first.
Frank: In my experience, people loved the bag we were giving away; they were oohing and ahing about how soft the bags were. All the cashiers were lively and buoyant.
Teddy: This may be some insight. When I was talking to the cashiers, they were so grateful to have a bagger, because they don’t usually have one. We were there to get people out as fast as possible. When the lines were moving more quickly we couldn’t really talk. One woman was a member of Sacramento Natural, so the cashier gave her the discount, so I asked does Sacramento give Davis members a discount. (They do not.)
Julie: Regarding the annual meeting: if you’re not there, we’re going to come get you. In June we’re going to have a Volunteer Fair. The idea is we will recruit our members and college students who want volunteer activities in the summer. That is Saturday June 4th 1-5; I would love to have Farmer’s Market board days.
Dina: Why did we disband the taskforce for the rest of the year?
Julie: Because we’ve completed our work for the year.
Consent Calendar
Presented: Consent Calendar Items
Retained by unanimous consent:
5.2 Accept March Special Meeting Minutes
5.3 Accept April Minutes
5.4 Monitoring Chart
5.5 Task Force Report
BGM 4 Task Force (for next month)
July Training Task Force (for next month)
5.6 Board calendar
5.8 BGM3 - 3rd reading
5.10 GP5 - 1st reading
Removed by objection:
5.9 BGM1 - 1st reading; 5.7 Members representing the Co-op
Motion: Dina moves to adopt the consent calendar as amended
Stacie seconds
Vote: Motion is adopted unanimously.
6.1 2011-2012 Budget
Teddy: As I was reading this, I realized I didn’t communicate this as clearly as I could have. Stacie did a great job of generating board budgets from several different Co-ops. Some were 1% of sales; some just chose a number 30,000 dollars. I tried to get us as close to 1% as possible.
Julie: Did you want to adopt this today or just take comments?
Teddy: I wasn’t sure.
Dina: Perhaps we should put minus signs; am I the only person going to CCMA?
Stacie: Should we have someone else go?
Teddy: Keep in mind this is next year’s budget.
Stacie: I think we can still be under the reduced price for the annual meeting next year.
Julie: Given that we have the flexibility to amend our budget I move we should adopt this.
Desmond second
Motion carries unanimously
7.2 Discussion of timeline of Strategic Plan (Policy B4)
Desmond: Eric had agreed with me last time that in the current economic climate a five year plan is as good as a waste of your time. I thought a three-year plan makes more sense. It allows you to make moves in light of evolving situations.
Stacie: I think your proposal is actually written into policy. Are you proposing a first reading?
Julie: If we don’t change it at the June meeting, we may as well not change it.
Desmond: In light of that this is a first reading.
Julie: It would be B4 section B(4). We’ll change five to three.
Eric: I wholeheartedly support this.
Stacie: I won’t vote on it with the lack of discussion. Eric, why three instead of five?
Eric: The short answer is that projecting a budget out five years is just guesswork. It’s just extra work for Kenna to do. A five-year budget is not a good use of time.
Stacie: I still want a five-year strategy, but if we only do a three year budget that makes sense to me.
Desmond: Ordinarily I think that makes sense. And when we were in a cycle of growth, you could just extrapolate growth.
Teddy: I see 5-year strategic plan and three-year budget.
Desmond: I propose we put the two together.
Stacie: You can bring in a second reading; I will not support it.
Steve: And this is another guy; I think this is one of the essential functions of the board. Eric is pulled into the everyday; our job is to force our vision into the future.
Sam: Demographics are pretty much baked into the cake. I think there are some semantic issues around projecting and planning. We can’t just project and not react to what the economy is doing. We all want to be doing our jobs in terms of long term strategic planning. I hear a debate of three versus five; I don’t know which is better, but I want to separate those categories.
7.3 Election Update
Doug: the main points we wanted to make were in the task force report. We now have six candidates, 2 write-in candidates. Their names are available on the ballots in the store. They’re also available on the webpage if people are checking there. I think we’ll have somewhere around 9,000 members in good standing by the end of the election. In addition to handing out a flyer, that says, “staff should know this about elections” that information is also repeated in the May edition of the staff newsletter.
Steve: You guess we’ll have 450 members voting.
Doug: I think we’ll have 800 ballots. Both Sarah and Travis have been out in front of the store with ballots.
7.4
Stacie: I represented the Co-op in Co-op publicity. The day I bagged, I was in a photo-op when a tree was planted for Tree Davis.
Leader’s List
Desmond: Can I take the liberty of recapping that? With regard to the leader’s list, it was decided last meeting that we would discontinue the list, but we would offer that people on the list could take it over. There has been much back and forth during the interim; a man named Graham has agreed to take responsibility for the list. Rebecca said she would be willing to make the transfer.
Stacie: I don’t think any transfer has to be made. Joy had volunteered as well. It’s up to them to establish the list and name it.
Julie: So, any listserv member can view anyone on the list. You get an email every month or two months telling you how to access this. I feel uncomfortable saying you can have that list. But you can see them and invite them.
Desmond: Someone needs to communicate that to Graham.
Stacie: I’m having dinner with Graham.
Desmond: We need to do nothing further.
7.4 Board Retreat Task Force
Julie: Who will be on the task force with me?
Sam: Yes.
Ben: Yes.
Julie: Our date is Saturday, July 23rd. I will set up a survey, asking you all what you want.
Stacie: I think some training on how to compile a monitoring report might be useful.
Desmond: Since I have a conflict with CCMA and Frank dropped out that frees up some money. Maybe we can we make the board training a more robust affair. I suggest we reallocate.
Julie: Can I have a straw poll from members? In the past we have opened up the training to Co-op members. Would you feel comfortable having them?
Sam: Are there ground rules for non-board members participating? If active participation, we might want to limit the number.
Stacie: Let’s postpone the readings.
Meeting Evaluation
What Went Well?
Stacie: I feel a little unsettled, Sam you had a lot of comments. I’d love to keep the discussion at a policy level, but work through these issues. I don’t know if this should be via email before the meetings. We want to look at things from a policy perspective.
Sam: I have two years of experience on this body and no other board experience. I accepted Kevin’s invitation to run under the condition that he serve as a mentor for me. Those of you who can educate me, please do so – informally. I eagerly accept that.
Dina: I did appreciate that board members mentioned we were off topic, but I thought the questions were thoughtful and the answers were illuminating.
Ben: Desmond, I appreciated your call to allow discussion.
Steve: I think we’re getting good at using the surveys.
Upgrades
Next Meeting –
Facilitator: Teddy
Time Keeper: Frank
Recorder: Nathan
There being no further business to come before the meeting, it was adjourned at 10:10 p.m. by a motion made by Stacie, seconded by Steve, and passed unanimously.
/s/ Julie Cross, Secretary
__________________________________ ______________________
Secretary, Davis Food Cooperative, Inc. Date Approved